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QuickBooks consolidation for bookkeepers

Separate books.
One close.

Intercompany balances that never quite match? Flatbooks helps you investigate the cause, post a supported correction once you approve it, and export the consolidated workbook after reporting requirements and financial checks pass.

Start freeTry a sample close

Your first client’s diagnostic is free. No card needed. Corrections and workbook export require paid activation.

Export needs the same home currency, accounting basis and fiscal-year start. Ownership between connected companies, or additional group adjustments, pauses export. Check reporting fit

  • Read-only until you approve
  • Every fix is undoable until its month is closed
  • Your clients stay in QuickBooks Online

In the client workspace

One pair.
$2,000 apart.

Flatbooks sets each company’s QuickBooks balance for the month side by side, so you see what doesn’t match, and by how much, before anything is posted.

Riverside GroupSample · Aug 2026

The client workspace, showing the fictional Riverside example: Admin Co reports $50,000.00 due from Property Co, and Property Co reports $48,000.00 due to Admin Co — a $2,000.00 pair difference. The correcting journal entry debits Property Co's Repairs & maintenance and credits Due to Admin Co by $2,000.00; once it posts, the client ties to the penny.

Try the example

This example does not post to QuickBooks.

Motion is optional

Their own books.
A shared picture.

Keep each company in QuickBooks. Bring them into one client in Flatbooks, then review the same period together.

  1. 01Connect the companies

    Add a client and connect its QuickBooks companies.

  2. 02Choose the period

    Aug 2026Same period

    Pull the companies’ reports for the same close.

  3. 03See what needs attention

    $2,000difference

    Review the intercompany differences before making a change.

Illustrative client · Riverside Group · 2 companies

Follow the $2,000 difference
Riverside GroupSample · Aug 31, 2026 · USD
04Preview the correction

Match the balances.
Eliminate the pair.

The proposed journal entry would bring Property Co’s balance to $50,000, matching Admin Co.

1. Match in QuickBooks

Property Co · Due to Admin Co

QuickBooks now
$48,000
Proposed credit
+$2,000
After approval & a fresh pull
$50,000

Admin Co Due from Property Co · Unchanged

$50,000

Proposed journal entry

QuickBooks · Property CoRequires your approval

AccountDebitCredit
Debit$2,000.00No amount
No amountCredit$2,000.00

Fictional cause: Admin Co paid a $2,000 repair bill that Property Co omitted. Investigate the cause in your books before choosing an offset.

Undo an approved entry in Fix history.

2. Eliminate in the workbook

No additional QuickBooks entry is posted.

AccountEliminationRemaining
Property CoDue to Admin Co($50,000)$0
Admin CoDue from Property Co($50,000)$0
05Inspect the result

One reviewable workbook.

Riverside GroupSample · Aug 31, 2026
Verification difference $0.00

11 sample checks passed.

Consolidated assets

Balance sheet excerpt · US dollars

Sample workbook view
AssetsCombinedEliminationsConsolidated
Cash & equivalents812,318—812,318
Due from affiliates50,000(50,000)0
Property & equipment378,000—378,000
Total assets1,240,318(50,000)1,190,318

The intercompany receivable cancels in consolidation. Cash and property remain.

Inside the workbook

Consolidation, monthly P&L, YTD P&L, intercompany and verification.

A tie-out does not prove the underlying books are correct.

Download a fictional workbook, no signup:

Try the editable example
Try the editable example

Review the fictional cause, inspect the journal entry, and approve the example. Then compare July and August reports. No QuickBooks entry is posted.

Compare company balances.

Fictional Riverside close

Riverside Group

Admin CoDue from Property Co$50,000.00
Property CoDue to Admin Co$48,000.00
Intercompany difference$2,000.00

Property Co’s payable is lower than Admin Co’s receivable.

Find the entry behind the difference

This entry accounts for the whole $2,000.00 difference.

In Admin Co no counterpart in Property Co

  • Bill Payment #1042Roof repair paid for Property CoDebit$2,000.00

2 pairs of entries matched between the companies. Entries are paired by exact amount from Jan 1, 2026; this doesn’t decide which company is right.

After the correcting entry

One reviewable workbook.

Consolidation · Monthly P&L · YTD P&L · Intercompany · Verification

A tie-out does not prove the underlying books are correct.

Expected verification difference$0.00

Approve the example to open the workbook.

No QuickBooks entry is posted.

Inside Flatbooks · 1:40

See the work
behind the numbers.

Three QuickBooks companies. A $137.49 difference. Watch the review, approved correction and workbook export in this sample close.

Crestbrook Group · Sample walkthrough.
No account needed.

Product walkthroughAugust 2026 · Narrated
Sample walkthrough · AI narration & music · Captions availableToday’s screens, replayed with a recorded sandbox run. Pacing is not execution time.
Try a sample close Inspect the sample workbook Full walkthrough & transcript

Start with one client.

Your first client’s tie-out diagnostic is free. No card required.

Pro

$19per activated client
per month

Monthly billing starts at checkout, with a minimum of 1 client. Cancel any time.

Start free
Billing & founding price

Founding price. First 20 bookkeepers, locked in while subscribed. List $29/client/mo.

Monthly subscription. Checkout bills your activated clients, with a minimum of one. If none are active, that first paid place is used by the first client you activate. Additional clients are billed at $19/client/mo when you activate fixes or export. Changes are prorated.

Included with Pro

Journal entry approval

Investigate the source, preview, approve and undo. Every correction has an audit trail.

Workbook export

Consolidated Excel financials after report requirements and financial checks pass.

Diagnostics included

Up to 20 clients, at no extra charge.

60-day money-back guarantee. Full refund, and your data exports with you.

Need shared access or more than 20 clients? Talk to us

Why not move them to another platform?

You don’t have to. Your clients keep their QuickBooks Online companies and you keep your workflow; Flatbooks adds the consolidation.

Before you connect

Companies need the same home currency, accounting basis and fiscal-year start. Review report requirements, account mapping and reconciliation before exporting.

Flatbooks handles recognized due-to/from balances and management fees, and invoices and bills between the companies when the customer or vendor is named exactly as the connected company. If one connected company owns another, or other group adjustments are needed, export is paused. Use a separate consolidation process for that report.